Sage Council Minutes
DATE: September 20, 2011
TIME: 9:00 a.m.
PRESENT: Chrystine Brown, Beth Longwell, Perry Stokes, Denine Rautenstrauch, Marsha Richmond, Marie Baldo
Video: Brian Greene, Buzzy Neilsen, Jayne Guidinger, Sheila Dooley, Maggie Pando
Phone: Darlene Johnson, Ken Reading, Eric Jensen, Cheryl Hancock
CALL TO ORDER: Maria Baldo
AGENDA REVIEW:
APPROVAL OF MINUTES: Minutes approved unanimously for 7/20
Welcome: Brian Greene, Columbia Gorge Community College, new Sage Council Member
LEO GRANT FOR ADDITIONAL SAGE ILL BAGS AND OTHER SUPPLIES
7/20/11:
Ken proposed that a grant be applied for to purchase an addition 500-1000 green bags and possibly shipping totes. Ken and Beth will approach LEO and other grant opportunities for this purchase. ILL labels need to be purchased. Beth will order this month. Beth will also check with shippers what types of materials can be used for shipping. Until then, please make sure all boxes are appropriately taped and secure.
9/20/11
Ken has been working with Lynn Craig of LEO. LEO has applied to Pacific Power Grant Foundation for a $5,000-$6,000 grant on behalf of Sage for 1000-1500 bags. Hope to have a decision in October.
EVERGREEN DEVELOPMENT GRANT:
General discussion was started about applying for a $50,000-$100,000 grant for more development of Evergreen. This grant would resolve problems that have surfaced. The wish list on the WIKI will need to be prioritized, look at what the next version will be enhancing and look at nationwide RFP’s. The children’s library development would be a possible development partnership to explore. Beth still has back log of issues. The Budget Committee’s next issue will be to explore getting Beth help in development of Evergreen. Ken will work with Marie, Beth and LEO to investigate grants and partnerships.
EVERGREEN STATUS:
There are still issues that Beth is working on, but doesn’t feel like crisis mode. Wallowa records are being integrated at this time. It is a slow process, as records need clean up. Beth has been working on the OPAC 2.1, enhancing the view and making it a cleaner. She has also been working on material type search, OPAC functionality. Beth needs to follow up with Klamath Community College about joining this fall and providing their records. Beth did an Evergreen presentation to Coos County Libraries in Bandon. They were excited about what was presented.
COMMITTEE REPORTS:
- Governance – None
- Budget Committee – None
- Cataloging – None
- Circulation –
- The committee met and recommended that no names be on the ILL labels. Checking in the item will provide the patron’s name.
- Started to look at standardizing the patron profile codes but they needed more information before a recommendation can be made
- The question was asked if each library could set their own number of checkouts or holds? Beth answered yes, but for consistency it was determined several years ago to make everyone the same and the tables are very complicated and time intensive. Question was then asked if the levels are adequate. If increase the number of holds or holds what is the increase in courier costs?
- Loan rules will be looked at and try to simplify. It was requested that Beth post on the WIKI the loan rules table.
- Courier (Beth)
- Three (3) sites were switched from Click-N-Ship to Stamps.com. Stamps.com uses media mail which is cheaper and the 3 sites had the volume to justify the switch.
- Nomination Committee: The committee met and recommends Perry Stokes to be the new Chair for the 2012 year. Perry accepted. He asked the nomination committee to suggest/nominate a vice-chair. They will send him the names.
OTHER:
Beth was asked where the recorded meetings were being kept. Beth was not sure and would find out from Tel-Span and report back at the next meeting.
Meeting adjourned at 9:55 a.m.
Next meeting will be November 15 at 9 a.m.