Sage Council-July 20 2011

Sage Council Minutes

DATE: July 20, 2011

TIME: 1:00  p.m.

PRESENT: Karen Clay, Chrystine Brown, Beth Longwell, Ken Reading, Christina Macklin, Bob Jones, Darlyne Johnson

Phone: Brian Greene, Dea Nowell, Marsha Richmond, Claire Larson                                           

Video: Buzzy Nielsen, Sheila Dooley, Maggie Pando

CALL TO ORDER: Ken Reading                         

AGENDA REVIEW:                                   

APPROVAL OF MINUTES:          

Minutes approved unanimously for 3/15 and 5/17

SYSTEM ADMINISTRATOR REPORT:

Most issues with the 2.1 upgrade have been resolved. The slowness issue is still being identified and being worked on. Harney County alleviated the problem with new computers. The help ticket software is up and running. Beth issues 1-2 tickets per week to Equinox. The major ticket items that are outstanding are:

a.          Sporadic Slowness

b.          EOU Acquisitions/Serials migration

c.           SIP connection issues for a couple of sites

NEW SAGE LIBRARIES:

Wallowa Public has joined again as an ILL partner. Klamath Falls Community College will be joining in late August. Imbler, La Grande Middle School and La Grande High School have dropped Sage due to budgetary issues.  Beth will be doing a couple presentations on Sage for several libraries that have expressed interest in joining Sage.  Jefferson County is interested in joining Sage but would want special ILL privileges. The issues this presents are still being worked on.

ADDITIONAL SAGE ILL BAGS AND OTHER SUPPLIES

Ken proposed that a grant be applied for to purchase an addition 500-1000 green bags and possibly shipping totes. Ken and Beth will approach LEO and other grant opportunities for this purchase. ILL labels need to be purchased. Beth will order this month. Beth will also check with shippers what types of materials can be used for shipping. Until then, please make sure all boxes are appropriately taped and secure.

ILL LABEL GUIDELINES AND STANDARDS PROPOSAL:

Perry submitted an article on July 15 about the self service hold and privacy issues/concerns. It was discussed and decided to be tabled for now as no one at this time does self service holds. It will be the library’s choice to add a patrons name on the label. It was felt that adequate printouts/receipts are needed first along with education/work flow.

COMMITTEE MEMBER EXPANSION:

If anyone would like to serve on a committee please let Beth, Ken or Marie know by the end of next week. Beth will post on the WIKI the explanation of committee responsibilities, who the current members are and who they represent. The Circ Committee needs to meet before next meeting to address patron profile standards and look at updating the loan rules.

SAGE OFFICER NOMINATIONS:

Marcia, Ken, Marie and Karen, previous presidents will nominate the new chair instead of hold elections. Everyone was in agreement.

 COMMITTEE REPORTS:

  • Governance – None
  • Budget Committee – None
  • Cataloging  – None
  • Circulation – None
  • Courier (Beth)  –

LSTA offered Sage a courier van. However, it was too expensive compared to other courier alternatives that are currently used. Beth will be moving 4-5 sites to Stamps.com from USPS to bring costs down.

      OTHER:

        a.       Beth will post on the Circ List Serve the holds issue and try to get a report that statistically shows how many holds are filled from other libraries when the patrons own library has the material but maybe checked out.

       b.        Bob Jones brought up 10 issues that are of concern in regards to Evergreen. Some have been resolved, some are educational, some have tickets issued and the others will be addressed. Brian will establish a page for Evergreen issues on the WIKI for others to respond to also.