Sage Cataloging Committee Meeting Minutes – August 1, 2022
Recording Link –> https://vimeo.com/735553429/359632376f
Attendees (14)
Celine Vandervlugt (La Grande, chair), Beth Ross (Sage), John Brockman (Baker), Jeanne Ralph (Cove School), Corina Haglund (The Dalles), Heather Estrada (BMCC), Heather Spry (Baker), Laurie O’Connor (Harney), Leeann Ramsey (Hermiston), Leslie Carlock (Lake), Lisa Hauner (OTLD), Steven Nikodem (The Dalles), Tracy Hayes (Lake), Valeria Gardner (Ontario)
June Minutes
Heather Spry motioned to approve, Tracy Hayes seconded. Minutes passed without alteration.
Member Comments & Questions
None submitted.
New Business
Audn fixed field
When importing records for movies, remember that whatever is coded in the Audn fixed field impacts if that item will show in the Children’s OPAC. Specifically, please make sure “g” is not coded in that field when importing something with an R rating. In that case, use a blank instead.
Matching standards for DVDs
When attaching movies or audiobooks to existing records, remember that the Sage matching standards only apply to books, not audio/visual materials. It is important that your item in hand matches the record description exactly before attaching. This would include description elements like number of discs, disc content, etc. However, if your item in hand matches everything in the record except the identifier (ISBN, UPC), it may still be suitable to attach rather than create a “duplicate” record. Please contact your mentor for clarification.
New Sage approved genre term: 655 \7$aLGBTQ fiction.$2gsso
Sage catalogers are encouraged to use this term and source code for applicable materials: Currently, this term isn’t authorized in the LCGFT thesaurus from which most of our terms originate (exceptions including manga and materials in other languages). Please make sure to use the right second indicator and $2 source code. Also, this term is not meant to be used in place of other terms from LCGFT that are applicable, but rather in addition.
Changes in the 082 field
This field is where the Dewey Decimal numbers are in non-fiction records. In the $2 field, date and language information is now being included. This is correct practice is should be left alone when importing records. An example would be: 082 00$a792.8/2 $223/eng/20190402
Graphic Novels/Manga and series
One of the challenges to cataloging graphic materials is figuring out what to do with series information. Title pages may contain (or not contain) series titles, volume numbers, part titles or a combination. Series titles can also be the book title. Three examples were shown along with a description of how each 245 should look:
- 245 10 $aLaughing under the clouds. $n6 /
In this manga example, book title is the series title and numeration is on the title page as well.
- 245 10 $aHaikyu!! $n41, $pThe little giant vs… /
In this manga example, book/series title, part title, and numeration are provided on the title page. Because the information differs slightly between the title page and colophon, it is important to remember that taking the information as it appears on the title page (rather than colophon) is preferred in RDA. Colophon information is considered a secondary source of information after the title page.
- 245 14 $aThe courageous princess. $nVolume 1, $pBeyond the hundred kingdoms /
In this graphic novel example, book/series title, part title, and numeration are provided on the title page. In $n, “Volume” is spelled out because that is how it appears on the title page (unlike the previous examples).
Regarding 490/8XX fields, it is not necessary to have these fields in records where the series information is already contained in the 245 field.
Please note that you may encounter these types of records where the 245 has been cataloged incorrectly. Rather than create a duplicate record, it is advised to consult your mentor to see if your item should be attached instead, and the 245 field fixed.
There was a question regarding translation information for manga, and whether or not that information always needs to be included in the record. The answer is yes, and usually is included in the 041 and 546 fields. Example:
041 1\ $aeng $hjpn
546 \\ $aTranslated from the Japanese.
Tracking circs on non-cataloged items (Beth)
There is a way to track circulation stats on items that are not cataloged. This can be customized for each library according to their circulation tracking preferences. The way to do this is in the checkout screen. Where it says “Barcode” is actually a drop down menu. Selecting another option in the menu and clicking Submit will bring up a number box to enter the number of the circulations for that item.
Library of Things discussion group:
The initial Library of Things meeting was a smashing success, and catalogers are encouraged to attend if you have library of things items to catalog in your collection and need help, or if you would just like to learn more about this type of cataloging. The next meeting on August 17 at 10:00am. Contact cvandervlugt@cityoflagrande.org if you are interested in participating.
New Chair installation
We will be installing a new chair to replace Celine at the next meeting. Celine has done a wonderful job these past two years, and the entire committee is grateful for her diligent service. If you would like to know more about what the position entails, or would like to nominate someone (after seeking their permission, of course), please contact John (cataloger@bakerlib.org) or Celine (cvandervlugt@cityoflagrande.org). All CAT2 catalogers are eligible.
Documents on the Sage website
All of the Sage cataloging guidelines and resources are once again available on the Sage website in a easier to discover layout at sagelib.org/staff/cataloging If you have questions or requests regarding resources on the website, email Beth or Jon Georg.
Meeting adjourned at 11:43 AM PDT.
Next Meeting Date
Monday, October 3, 11:00 am PDT