Sage Council Meeting
Minutes: September 20, 2005
Present: Shirley Roberts (Chair Protemp), Darcy Dauble (Recorder), Dea Nowell(for Ken Reading), Jolyn Wynn, Jo Cowling, Kim Tally, Pat Patla, Glenna Aubrey, Beth Longwell, Aletha Bonebrake, Marie Baldo
1. Agenda reviewed; lack of quorum noted. Voting cannot take place.
2. July minutes approved as modified with the addition of Shirley to those in attendance.
3. Committee Reports
a.) Catalog Committee – no report
b.) Circulation Committee – Beth reported meeting held in September. Christina at TVCC is Chair. New Circulation binders will be distributed at upcoming Catalog & Circulation trainings. Circulation Committee continues to pursue consortium-wide standards for library policies in regards to resource sharing.
c) Courier– Shirley reported transition from UPS – USPS, working on actual costs for State library presentation on 10/21/05 at State Library Board meeting in Milton-Freewater. Further details will be available for development of budget proposal 2006-07. Jolyn offered cost data collected by her library for comparison.
4. LSTA grant update
Glenna reported going well, Circulation and Catalog training sessions will begin with 2 days at BMCC/Pendleton. Two other sessions will be held across the service area. Dea, Glenna, and Beth will provide the training. When asked about the Fossil’s status as a possible member of the System, Shirley stated that Fossil would not be joining the System unless the State Library provided a different direction and support.
5. Election of new Chair
Postponed to next month when quorum would be present
6. New server
Recent and ongoing problems with our server indicate the need to purchase a new one. Shirley explained credits available and options for applying those to either a “turnkey” server or a software, server and maintenance configuration. She recommended the “turnkey option. Jo made the motion to authorize EOU to use cash balances from P4 grant and Innovative credits in the purchase of a turnkey server at the estimated cost of $24,000 (current quote).
Motion tabled until the next meeting when a quorum would be present.
7. Regional holds
Beth explained the automated request feature newly available on Millenium whereby the nearest copy of a title is selected when a patron makes a direct requests. Previously, the patron had to also select the library. Beth will establish the profile so requests are not going to libraries who are not circulating (i.e. school in the summer). More investigation is needed before we decide if this is the right way to go.
8. Self-checkout module
Marie noted Hermiston is ready for a self-checkout system. Based on improvements in software and more flexibility in configurations Marie made the motion that purchase of the self-checkout module be considered during the 2006-2007 budget process with available credit dedicated towards the software purchase. Each site would provide their own PC for the self-checkout.
Motion tables until next meeting when a quorum would be present.
9. Goals 2006-2007
Members brainstormed goals
- Develop 5-year plan for financial stability
- Integrate authority control for OPAC
- Increase and broaden participation of members
- Training for fuller utilization of software features by librarians and patrons
- Stabilize courier funding and utilization with appropriate subsidization by SAGE.
Final goals left for next meeting when a quorum is present.
Selection of goals will frame plan of work for System Manager (Beth).
10:20am Adjourn
Next meeting November 15, 2005