Cataloging Committee Monday, November 3, 2014 @11am (PDT)
(via Go To Meeting Teleconference)
Attending: Valeria Gardner (Ontario Comm.) Molly Hamlin (Plaintree Health Resource Center) Darlyne Johnson–Minutes (Ontario Comm) Dea Nowell (Umatilla Co. SLD ) Laurie O’Connor (Harney Co.) David Sale (Sage Cataloging Specialist) Sarah Samuels –Chair (Hood River Co. LD) Jenny Simpson (Nyssa Public Library)
The meeting was called to order at 11:05 am by Sarah Samuels.
Discussion /Approval October 2014 Cataloging Committee Minutes: Darlyne Johnson moved to accept the minutes as presented. David Sale seconded the motion. The minutes were approved as presented.
Beth Longwell is not available at this time due to illness and Brent Mills is on vacation.
Report From David Sale:
David was not able to talk to Beth today. Final decisions, actions, will be contingent on what Beth has to say. The user survey is pretty much ready to go. How will we distribute them to the libraries, so they can circulate for their patrons? Beth, Perry an d David say we can link through the OPAC on the main catalog page.
David is working on training modules that will be posted for review later today. We are moving forward. Marc coding, RDA elements, series, fundamental cataloging steps, technical aspect of MARC coding. Refresher course-RDA vocabulary –More later-RDA toolkit training. Focus now on marc tags being done correctly when and how. Dea and Beth are trying to be sure the catalogers do not get confused with RDA and Marc. This we need to take into consideration. Dea indicated that we have not implemented RDA yet. David agreed, stating we are still trying to get rid of problems caused by some catalogers not using MARC correctly. RDA does not change bibliographic work much at all. Catalogers do need enough training to help them recognize those RDA elements that are now coming in records. Sarah wondered who the training was intended for—just those creating original records, or also for those who are copy cataloging? The committee members will get back with David on his training suggestions.
Sarah asked about the user survey—is it directed to the library directors? We need to check with Beth and Perry. Laurie indicated that we needed to follow Sage protocol. The survey needed to go in front of the Sage Council before circulating it. Sage council meeting is November 18. David will call to get on the agenda . At Sage council meeting Sarah said she would be there to give a cataloging report.
Dea said she would talk to Sarah about the sage meeting later. Sarah asked if there were any more questions. Laurie wondered when the training would be up on the wiki—David said later this week and he will let people know. Laurie and Dea will follow up at a later date.
Cataloging Parts
When working with items that are in parts, all libraries should clarify whether they are circulating “complete set” or clearly indicate which parts are included. How should catalogers name parts? Do we need a local list of parts names for uniformity? Sarah agreed that the patrons need to be able to choose the part they want. We need to make a distinction between parts and pieces. Parts all together under 1 barcode—pieces in item rather than parts in bib record. David will follow up to make it better for cataloging. Laurie wondered if we can designate parts retroactively. David was not sure that adding “parts” designations retroactively would be effective. Perry and Laurie wondered about deleting the item and redoing. Dea said you don’t have to delete an item to add parts information. Dea will have a class—Call Dea or can put it out on Sage. There were many good ideas but needed more discussion. Parts for newly cataloged items are more of a concern at this time. Laurie said if new items go ahead to get it done for our patrons. Dea stated that this is a permission issue; it needs to go through Beth and Brent. Perry was wondering if this is a master ability with other libraries parts or do we have to ask the library. Laurie stated that Beth would know. Dea did not think we had to have permission. Perry thought that Beth and Brent would have to give permission. Dea-if things need to be updated please check these records and please update them. Sarah stated that it is hard to remember. It was decided that the issue needed to be discussed more with the committee.
Implementing Cataloging Permissions
Beth will send out an email to each library. Permissions will be implemented library by library. David stated that the permissions will begin the same time as the upgrade.
RDA Toolkit and training
Sage has used all of its money that it had for RDA. David will send out link to his Power Point lessons he will use to train Sage catalogers on RDA elements and AACR2. David asked that catalogers look them over and give him feedback.
Image Displays on OPAC
Sarah thought the new. Beth said it was not happening yet. Possible when we upgrade. Sarah and David were not sure yet. Laurie thought it had to go in front of the sage council. David -vendor records-will send out links as resource. Perry –Beth asked if we would run by council. It has been preapproved, and has already started. Laurie stated we used to use Amazon to obtain our OPAC imagery. Dea said more recently we had been using Open Library, which had a lot of broken links, but catalogers could manually repair. Sarah will contact Beth and make sure our new contract is running to improve OPAC images.
Tracking cataloging problems and effective outreach to improve
David asked if there had been any tracking of cataloging problems. Katie Wallis said she had recorded 5 hours in the last 4 weeks. Laurie wondered if David wants us to keep records of all cataloging revisions Sage catalogers are routinely performing. She estimated 50% of the Sage records she attaches to need corrections or additions, and this can take about 1-2 minutes per record. Sarah asked David to prepare a form for catalogers to use for tracking common errors. David said he would. It will indicate dates and hours. David would like a tracking from all of us. Discussion will be on the list serv.
Series statement practices
David proposed possible changes to Sage series policy, in order to improve system wide consistency and to better explain series within series. How do we decide on series names, numeration? Currently Sage is displaying series from both the 490 and 8XX fields, so OPAC has duplicate series statements. Dea clarified the use of the 490, 800, and 830 fields. Sarah wondered if we had authority records for series. Laurie stated that series are no longer authorized by LOC, but Sage should strive for consistency, and catalogers should use the series policy on the Wiki. Sarah suggested all catalogers do their best to make a match with Sage series terminology. Sarah suggested we should display the 8XX without the 490. David pointed out the 490 field should reflect the information on the item itself, and the 800-830 reflects the series name as libraries will be tracing. This is very confusing. Many Sage libraries don’t follow the rules consistently now so series tracing on our system is often misleading. David confirmed catalogers can add more than one 490 and 8XX in a single bib, but would like to change series practices on Sage to allow for consistent tracing and terminology, and to improve guidelines on those difficult series with several layers. He will look into this and get back to the committee later. Sarah thanked everyone for their input.
Meeting was adjourned at 12:20.
Next meeting will be December 1, 2014 at 11 am Pacific Time.