Sage Council Meeting Minutes
September 21, 2021
Attendees: Perry Stokes (interim Vice-chair), Jon Georg (Sage), Beth Ross (Sage), Rachael Fox, Ann Zuehlke, Kathleen Schmidtgall, Lili Schmidt, Maggie Pando, Ryan McGinnis (interim Chair)
Approval of July 2021 minutes – Perry moved to approve minutes, Ryan seconded and all attendees were in favor.
Committee Reports
Cataloging Committee – The committee met last on August 2, 2021. One of the topics covered was a new searching group available in the OPAC under the location dropdown – Sage Adult Materials (videos excluded). New MARC templates were introduced to catalogers, containing RDA tags and a 599 tag which indicates original record needing review. Free floating subdivisions and how to look them up was discussed. The next meeting is October 4.
Circulation Committee – no meeting but Beth will talk to Kathy about revitalizing committee meetings
Courier Committee – another committee that should start meeting again. Beth has some documents to update. Recent changes: Ontario area libraries now under Baker County, appears to be going well. Umatilla County Special Library District, Ione, and Oregon Trail libraries are now doing Expak (Orbis Cascade courier provider) labels with BMCC withdrawing as a dropsite. With 15 libraries sharing the same Expak login, possibly concurrently, the print queue got confusing and determining which labels were yours was difficult. The solution arrived at by the libraries was to put their library name in the comment area. Please let Beth know if you see any issues.
Financial Activity (Perry) – two links in chat showing activity. Orbis Cascade courier is always paid at the beginning of the fiscal year (52,000). There was also a payment for Marcive services (5300) and that is basically it, besides payroll. Bills will be sent out soon.
Systems Update (Jon) – We are now in week 3 with the new servers. EZProxy has been migrated. SIP issues have been resolved and old accounts removed. He ran into an issue with a change that EOU made to the firewall which locked him out but it has been fixed. Jon gave a summary of the equipment that is up and running. Old servers on old network have been turned off and we are considering what roles they will play in future. Most likely one of the servers would be used as a test server.
EOU and Jon talked about Evergreen email issues and determined that creating a SPF record that could go in individual library domains could help. The other solution for libraries that use gmail accounts may be to add inboxes on sagelib for each of those libraries. Jon will look into that.
Jon created a new ticket with Equinox for the software upgrade. We were waiting on customization of Nagios (monitoring tool) but decided that we needed to move forward. Time estimation is two months. The version that we will probably go with is 3.7.
The structure of the OPAC has been re-worked in newer versions of Evergreen and Beth will be taking a look at it to see if we want to move to it right away or wait.
Additional items –
Beth was supposed to create a spreadsheet of notice texts and send out. Due to other work commitments it did not get done. She will work on it and get it out to everyone.
Officers and council positions – Beth is working on getting volunteers for the remaining open positions.
Ryan had a question about residents vs non-residents and patrons that have still have a La Grande card even though they have an account with another public library. Sage policy is that they should only have one public library account and the extra account needs to be removed.
Beth would like to start trainings up again and will be sending out emails out in that regard. She also plans on doing a cleanup on the reports portion of Evergreen.
The meeting ended at 10:51 am Pacific time. The next Sage Council meeting will be held November 16, 2021.