Sage Council Meeting Minutes
September 17, 2019
Attendees: Dea Nowell, Delia Fields, Lili Schmidt, Kathleen Schmitgall, Kathy Street, Mark Rose, Marsha Richmond, Perry Stokes, Rachael Fox, Brittany Young, Mary Reser, Michele Timmons, Cheryl Hancock, Cecili Longhorn, Ann Zuehlke, Jon Georg, Beth Ross (chair of the meeting in Ryan’s absence)
Agenda Review – Mark asked for a review of the budget. No changes have been made but Beth will make sure that the most recent budget is up on the sagelib web site.
Approval of May 2019 minutes – not complete. Minutes will be sent out later for review
Committee Reports
- Cataloging Committee – met and discussed trainings.
- Circulation Committee – Kathy is the chair. The committee met once and reviewed policies. Trying to revive the group and decide which documents need to be updated. One of the items under consideration is a document regarding fines-free libraries and the implications for ILL. Educator profile group has 6 week checkout but fines weren’t being assessed. Discussion regarding keeping max fine at $5 or changing.
- Courier Committee – did not meet. Looking for a chair for this committee
Seeking volunteers for Chair and Vice-Chair of the Sage Council:
- Mark Rose is willing to be Chair
- Perry Stokes volunteered to be Vice-Chair
Vote was taken to accept these candidates and all were in favor. A quorum of Sage Council members was present.
Evergreen update – currently looking at December for upgrade. Mark – have we done a poll of libraries to see who is using the web client? – Beth has been doing training, both online and in person. Need to communicate with libraries and make sure they are ready. Kathy shared that her libraries are now using the web client after training. Group or individual online trainings are available.
Perry had suggestions for an FAQ for the Evergreen update. Beth is still working on answers to the FAQ and will post when complete.
Learning Management System – Beth is working on a learning management system platform utilizing the open source software Moodle. She will create tutorials and put up on the web site. Moodle allows the user to customize their dashboard and shows which trainings they have viewed, along with other trainings still available. It is also possible to track which staff members have viewed which trainings.
Evergreen Update continued – Perry asked about a load test. Everybody should use the web client for one week to test, at least one month in advance of the upgrade. This would test our servers as well so that we could adjust as necessary before the upgrade. Rachael asked that we send out an email with information on bug fixes to reassure staff about problems that are resolved in the new version. Beth will pull this documentation together and put up on the web site. She will work with Equinox on selecting a day and run that by Sage members.
Jon’s Contract – Sage had passed up to a 3% cost of living increase. Baker decided to do a 2.5% increase for the district. What increase does Sage want to do for Jon? Motion was made to approve the contract at a 3% cost of living increase. No objections were made and contract was approved. Members are very happy with Jon’s work.
Meeting headphones – Kathy feels that committee participation is better with use of headphones. Cost ranges from $15-20. Should we assist with funding for libraries that don’t have them? Kathy suggested sending a survey out, she will send one out to gather information.
Do we consider Zoom instead of GoToMeeting? There are audio issues with both. Kathy indicated that Zoom is cheaper.
Other business – Beth will be sending out Sage membership bills later this month.
Meeting adjourned