Sage Council-November 18 2009

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Sage Council Minutes

DATE: November 18, 2009

TIME: 1:00 p.m.

PRESENT:

In Person: Karen Clay, Chrystine Brown, Beth Longwell, Perry Stokes

Video: Ken Reading, Kat Davis, Amy Hutchinson, Marcia Richmond                                          

Phone: Denine Raunstrach, Cheryl Hancock, Marie Baldo

CALL TO ORDER: Karen Clay     

AGENDA REVIEW: As Presented

APPROVAL OF MINUTES: Review and send comments to Beth – Approval at next meeting

COUNCIL BUSINESS:

1.         Temporary hiatus in council representation from Associate Level 3 Library Rep

The Gilliam County Librarian is on leave until further notice. Her position on the council will remain on hiatus at this time and will not be filled. Beth did look at their MOU and the Library Board Chair did sign it. It appears the vice-chair is initiating the issues. Gilliam County is also looking for a reduction in Sage Membership Dues.

Action:

a.         Amy will request Gilliam County Library Bylaws and minutes from their executive session when the librarian was placed on leave. She will also contact the County Judge to see what the structure/authority is.

b.         Ken and Amy will meet with the Gilliam County Library Board around December 3 to discuss their finances before any decisions are made about reductions.

2.         Proposal to look at alternative budget models

At the January Council Meeting, it is proposed to look at various budget models. One suggestion is to look at a set-fee structure for non-circulating libraries. Karen is looking for suggestions for other budget options.

3.         Acquisition of Global Warrior

A price quote of $7,500 for the consortium includes A-Z Maps, Global Road Warrior, and Country Fact Data base. It was decided to decline at this time. There are too many other issues to resolve and implement at this time than to deal with how to buy a consortium database.

4.         EZProxy

EZProxy is used for authentication. It has been found to solve the authentication issues with Gale and EBSCO. It is approximately $500 to buy the license. Amy suggested contacting Gale Tech Support. They were able to correct the issue for Amy  after she provided the barcode prefixes for her patrons and the number of digits in their barcodes.

Action:

            a.         Beth will contact Gale Tech Support and get more information

            b.         Beth will contact EZProxy about consortium license and trial.

5.         Gale Ebook titles added to the Sage Catalog

25 e-reference titles are being added to the Marc records. Beth will create a special Sage location for e-files and add to everybody’s scope. This will make it easier for patrons to access.

COMMITTEE REPORTS:

  • Courier

Courier bags have a lot of interest. Beth has rethought the idea of having 4-H groups make the bags. She has pricing for ready made bags $3.52 per bag. She would start with 1000 bags. Initial cost will be $3520. At this point, we have only used 1/3 of the budget and ½ way through year. Perry moved to use the LSTA Courier Grant Funds to make the purchase. Kat made the 2nd. Motion passed unanimously.

  • Evergreen Open Source

Karen reported they have met via phone. They have received guaranteed funding for the 2nd year. The money will be available in February. She made it clear they will need an extension because version 1.6 still has not been installed on our server for testing. For budget considerations Sage will need to assume we will have Innovative for another year.

  • Region-wide loan rules

They have met three times and have sent the draft rules to the committee. It was recommended that they be put on the Wiki to get additional comments form other libraries for the next two months.

Next Meeting:

            January 12, Tuesday, 9:00 a.m.

CIRC RULE CHANGE

      Issue: Cannot renew overdue materials on-line, must renew in person

      Motion by Shannon and 2nd by Cheryl with unanimous vote to extend the policy to allow renewals on overdue materials through on-line process.

CLEAN UP OF EXPIRED PATRON RECORDS

If there is a migration to Evergreen, it will be fee based on the number of patron records migrated. Need to do a clean-up of all patron records before the migration. Please work with Beth to cleanup, identify and complete. This should be a priority for the next 6 months. Everyone needs to make sure there are no social security numbers associated with patron records.

Acquisition of Global Road Warrior Product

            Beth sent the login and password to everyone to try this product. The last price quote was $19,000 now offering a 50% discount to all of Sage.

      GENERAL ANNOUNCEMENTS:

  1. Beth’s calendar is now on the Sage Wiki
  2. Next meeting will be November 18 at 1:00 p.m.