Sage Council Meeting Minutes
November 16, 2021
Attendees: Perry Stokes (interim Vice-chair), Ryan McGinnis (interim Chair), Jon Georg (Sage), Beth Ross (Sage), Dea Nowell, Jenny Simpson, Kathy Street, Mary Reser, Maggie Pando, Rachael Fox, Ann Zuehlke, Cheryl Hancock
Request for agenda items – New officers
New council members welcomed – Mary Reser, Cheryl Hancock, Maggie Pando, Ann Zuehlke, Brittany Young
Approval of September, 2021 minutes – Perry moved to approve the minutes, Ryan seconded the motion. All attendees voted in favor of approving the minutes.
Committee Reports
Cataloging committee – the committee met last on October 4, 2021. The audience fixed field was discussed along with specific ages being added to some of the choices. The reminder was given that 655 genre terms need to be authorized, and for the most part, should have a second indicator 7 with the source specified in subfield 2. Cataloging resources on the sagelib.org website were covered.
Circulation committee – the committee met last on November 9. A discussion of checkout, hold limits took place. A proposal to raise the $5 max fine limit was made. The decision was made to send out a survey to get feedback from Sage libraries on checkout limits, hold limits, and max fine.
Evergreen software update – Before the software upgrade can take place we have to work out a support agreement with EOU.
Sage cybersecurity policy – Several libraries have been working on/have implemented cyber security policies and the recommendation was that Sage should have its own cybersecurity policy. Rachael volunteered to send a template. A draft document will be presented at the next Sage Council meeting.
Notice text changes – Discussion took place on removing some of the extra language that had been added during the Covid pandemic closures. The decision was made to remove the last line of the first paragraph and the entire second paragraph of the 14 day and 7 day overdue notices. Also recommended was setting the hold ready for pickup email notice to match the hold ready for pickup SMS notice.
Sage financial report – Perry posted the link to the Sage financial report.
Officer selection – A request was made for nominations or volunteers. Dea moved that we retain the interim officers Ryan and Perry, Ann seconded the motion. All attendees voted in favor.
Meeting adjourned at 10:50 am Pacific Time