Sage Council Minutes
May 17, 2016
Call to order and roll call (Chair)
Perry Stokes, Erin Wells, Brent Mills, Beth Longwell, Kathy Street, David Sale, Mary Finney, Mary Reser, Ryan McGinnis, Linda Stahl, Buzzy Nielsen, Cheryl Hancock, Delia Walis, Dea Nowell, Ann Zuehlke, Maggie Pando, Denine Rautenstrauch
Additions/deletions to meeting agenda (Chair)
No additions or deletions brought forward.
Approval of March 2016 minutes (Chair)
Perry made motion to approve minutes, Dea seconded. Minutes approved.
Open forum for the general membership (Chair)
No discussion.
Reports
Sage staff (Longwell/Mills) – Upgrades were made to Evergreen servers at EOU. Brent, Beth and Heidi were able to attend a session at the Evergreen conference in North Carolina on “Quick Reports”. This is a scaled down, simplified version of Reports and has been installed on the test server. Brent is looking for feedback on what reports Sage staff want to see in this module. A purchase request form is now available for patrons with links to a generic form or library specific forms. There has been progress on the duplicate display issue seen by some district libraries. Keyword ISBN index was added to allow cross-searching of 10 and 13 digit ISBNs. A summary of the Evergreen conference was given. Brent reminded everyone that system update information can be found on the website blog, listserv, and the staff home page (sagelib.org). An overview was given of web statistics that are now being gathered on sagelib.org/catalog.sage.eou.edu . Future goal is to load test server with cleaned (patron-sensitive info removed) production data.
Cataloging Committee (Beth) – The committee has been meeting monthly and making good progress on resources and cataloging issues. Manga has been one of the recent topics of discussion. Continuing to do regional trainings with one scheduled in Burns and Ontario. David has been working with individuals who needed MARC training or other assistance.
Circulation Committee (Brent) – Circulation committee scheduled for May 18 and the agenda for that meeting was given.
Courier Committee (Beth) – This committee has been meeting every month. In the meeting this month the courier procedures documents was reviewed and updated. Boxes are continuing to be sent out. Will be putting minutes on the web site, as well as adding staff to the sage-circ-group listserv so that it can be used for courier discussion.
Governance Committee (Marie) – No meeting held so there are no updates.
Old Business
Budget vote results – Email votes received and all were yes. Budget has been approved.
New Business
Open council positions – The nominating committee came up with candidates for the open positions. Ryan will send out the list of nominees for review by Sage libraries. A call to vote will come a week later. No nominations were received for chair and vice-chair. These are voted on in the July meeting. Erin is willing to serve again. In future years we could consider a discount to membership fees for those who serve.
Patron survey results – Beth sent out a summary of the patron surveys. We had 228 survey responses and will be working on analyzing feedback in various committees. Overall patron satisfaction rating was 4.57 out of 5. Simplification or help with holds seemed to be a common need. Suggestion was made to change language of copy/volume hold – will cover in circulation committee meeting. Magazine holds were discussed along with pros and cons of copy level hold placement. On other patron survey results – Linda asked if “Did you mean…” feature will be available soon. Other Evergreen libraries are interested in this but it is not available yet. We could possible enhance “no results” page to provide additional links to help patrons.
System Manager request to work long distance – Beth will be getting married and will be back and forth between Idaho and Oregon. She asked if she could work long-distance. She would continue to do site visits and any travel between Boise and La Grande would be her responsibility. Typically site visits are done in groups in the spring and fall. Brent also does travel. Consensus was that this should be between Baker County and Beth. Buzzy offered to share a copy of his “work-at-home” policy. Another policy that needs to be in place is “conducting district business on personal devices”. A motion was made, seconded, and approved that this would be an internal matter between Baker and Beth.
Agenda items for next meeting (Chair)
New council members
New strategic plan
Adjournment (Chair)