Sage Library System Council
Minutes of the Meeting of 16 May 2006
Attendance: Ken Reading, Jackie Redinger, Marsha Richmond, Jolyn Wynn, Marie Baldo, Darcy Dauble, Tom Hilliard, Heather Estrada, Myra Emmons, Jo Cowling, Glenna Aubrey, Beth Longwell, Bob Jones, Shirley Roberts, Aletha Bonebrake.
Meeting was called to order by Shirley Roberts at 9:00 a.m.
Minutes of the previous meeting were approved.
Aletha reported the cataloging committee’s meeting minutes are available online. The committee is identifying incomplete bibliographic records in the system and repairing them.
Beth reported on the circulation committee.
Courier Committee: Shirley and Aletha or Ken will meet with state library board chairman-elect Doug Henrichs regarding funding for the eastern Oregon courier service. It was moved and seconded that we accept the financial report on courier services which was submitted to the LSTA board. Motion passed unanimously. Darcy commented on the impact courier service, or lack of it, has on resource sharing and collection development across the region.
Reports were also made on the five-year financial plan task force and the resource sharing task force. A new method for initiating ILL requests via the III Millennium system has been tested successfully at three libraries and may be implemented system-wide by July 1.
3.c.1 – Beth reported that the Nyssa library will use USPS click’n’ship instead of the courier for outbound ILL shipments but will receive inbound ILLs via the courier and the Oregonian distributor. Bob reported he had looked at the inbound/outbound ILL numbers from Sage and had made some bar graphs for select libraries, showing which ones were net lenders and which ones were net borrowers. He will share them with other libraries on request.
4.a.1 – Update should read Lake County ESD (not school district) and La Grande school district.
4.b.1 – The change in ILL procedures would eliminate use of the EOIN bulletin board for this purpose.
Bob reported that, on several occasions recently, he had been unable to log on to Millennium due to a lack of available ports, or had been able to log on but unable to generate reports for the same reason.
Also discussed: The status ‘available’ may not report the true availability of an item for ‘non-circulating’ (i.e., off-line) sites. Some status codes are confusing. Problems with patron-initiated ILL requests and hold requests. Change the name of the current EOIN support fee.
It was moved and seconded that there be an e-mail vote on the EOIN/Resource Sharing proposal. Passed.
OLD BUSINESS:
5. Innovative costs for FY07 will be $143,552, an increase of 3.3%. Fees assessed to members will increase 4% for all members or 7.7% for full members. (???) Passed unanimously.
6. Discussion regarding the cost of notifying non-local patrons with respect to ILLs, reserves, or holds. Notes indicate SOMETHING was moved, seconded, and passed unanimously, but the actual motion is missing from my notes. Needs to be filled in before approving minutes!
7. Discussion of trial of Millennium system selecting sites to fill ILL requests. Does this create more work for staff?
8. Comments requested on Sage Mission and Vision draft statement by June 15. Vote at July meeting.
NEW BUSINESS:
9. Scope set-up fee is $1,950.00
10. Review MOU before July meeting.
11. Ken reported the need for training for school library staff.
12. Karen Clay will be the new EOU library director.
Marie Baldo has been honored as OLA librarian of the year
Heather Estrada has joined the staff of the BMCC library
A.B. thanks to Shirley (???)
Next meeting will be July 18 with Ken Reading as the recorder.
Respectfully submitted,
Bob Jones, recorder