Sage Council-July 18 2017

Sage Library System

Council Minutes

July 18, 2017

Present: Dea Nowell-UCSLD, Perry Stokes-Baker County Library District, Beth Longwell-Sage, Rose Peacock-LaGrande Public, Mary Reser-Gilliam County Public Library, Rachael Fox-Hood River, Denine Rautenstrauch-Enterprise, Kathy Street-Oregon Trail Public Library.

Welcome to new council members:

Rich Wandschneider for Special Libraries, Dea Nowell and Cecili Longhorn for Libraries under 5000, Erin Wells for Libraries 5000-15000, Delia Wallis for School libraries, Jennifer Costley for Libraries over 15000.

Nominations:

Chair: Kathy Street nominated for by Perry Stokes and Dea Nowell 2nd the motion.

Vice-Chair-Dea Nowell nominated by Kathy Street

Due to lack of Quorum, the vote will be held by email. Two emails will be sent one for nominations and one for voting. The emails will also have a meeting time and date reminder.

Minutes: changes made to the wording of expired patrons and GoToMeeting attendees will be added from history on site. Approval of minutes tabled until next meeting due to lack of quorum.

OLD BUSINESS

Sage Password updating. A letter asking members to update passwords will be included in the Sage annual billing. Some exceptions will be made and send a separate letter to a director since bills go to fiscal agents

Cat 1 Policy, are there any remaining questions?

NEW BUSINESS

Klamath CC called and said that the average length of an item is 18 days and is it possible to change to USPS instead of courier.

Discussion on council member ratios based on types and sizes of libraries.

Purpose of Governance Committee at this point. Rethinking the structure and if the tasks could be covered in regular council meetings.    Kathy Street suggested trying a trial period of one year without a Governance Committee and  

NEW BUSINESS

Systems Update-still dealing with storage and speed. Beth will look into a possible solution.

Cataloging Committee: No meeting in June. Mentors felt there was not enough info to need a meeting. The mentors work each month to continue working on guidelines. Cataloging policy amendment for Cat1 training will go out to the group before or at the next Cataloging Committee meeting.

Circulation Committee: Beth wants to start the committee meetings again in either August or September. Perry suggested waiting until September on the 2nd Wednesday, every other month.

Personnel Committee: Meeting July 20. No activity on applications. The application will be submitted again with a change in experience. The personnel committee will determine the next steps if no replacement is found by a certain date.

Courier Committee: No meeting to report. A meeting is planned for August to discuss Klamath CC and the new courier changes.

Strategic Planning Committee: There is a plan being developed and a survey will be sent to all members in the future. There should be a report at the next Council Meeting.     

Adjourned 10:52

Next meeting: September 19, 2017 10am GoToMeeting

Submitted by: Kathy Street