Sage Council-January 18 2011

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Sage Council Minutes

DATE: January 18, 2011

TIME: 9:15 a.m.

PRESENT:

Phone:, Karen Clay, Chrystine Brown, Beth Longwell, Dia Nowell, Ken Reading, Marie Baldo, Perry Stokes, Christina Macklin,

Kat Davis, Cheryl Hancock, Marcia Richmond      

CALL TO ORDER:       Marie Baldo                          

AGENDA REVIEW:      Item #3 “Catalog Proposal” Postponed                  

APPROVAL OF MINUTES:    

Postponed      

COMMITTEE REPORTS:

  1. Courier (Beth)

Courier services need to be set up for new libraries. Beth will put together cost analysis and advise committee. Umatilla Library District wants to move to one drop site – their ESD. Beth will change this.

  • Cataloging – Postponed
  • Circulation – Postponed
  • Open Source ILS

Marie complimented Karen and Beth on migration of Evergreen. Beth then gave a progress. Permissions, Circ and Hold policies have mostly been resolved. Administrator Authority is being resolved currently. Equinox still needs to send over the hard print notices. Courtesy emails and 7 and 14 day overdue notices have been configured and should be sending out currently. Learning Express and Library to Go connections still need some work. Heidi is working on the SIP connection and should now be working. Equinox has reset passwords.

  • Budget Committee

The budget committee has met twice. Karen sent the proposed budget out via email on the 14th. There are a couple of items that need to be finalized before the vote in March. The new budget has been detailed by line item. This year, present Circ levels will be used and the new libraries coming in included. The hardware support will be through contract with EOU – IT and the support for Beth is still being worked on. Karen then reviewed the items that were left unfunded. It was suggested for final budget that a two columns be adde: one with last year’s cost and one with notes as to why items are higher/lower.

DISCUSSION ITEMS:

  1. Sage Wiki Help Line

Heidi sent proposal to use Wiki as a help-line and then use Beth as a last resort. Beth suggested might be able to use Google discussion board instead. Beth/Heidi will investigate Google discussion board.  Beth mentioned that the Sage list-serve needs to be updated because of EOU move to google.

  • Proposed Sage Governance committee/appointment

A new committee needs to be formed to revise the Sage Governance, for a total review of billing levels and MOU revisions to reflect move to Evergreen. It was suggested a representative from each library level be on the committee. This would be a long term committement. Marie will send a message to all members with catagories that need volunteers. Karen Clay volunteered to represent Academics, Christina Macklin volunteered to represent Community Colleges, Marie Baldo and Kat Davis volunteered to represent public libraries, Ken Reading volunteered to represent special library districts. Still need volunteer from small public and school libraries. Marie would like to committee to be finalized before the March 15th meeting.

Next Meeting: March 15, 1 p.m.

Meeting adjourned: 10:30 a.m.