SAGE LIBRARY SYSTEM COUNCIL
Minutes of January 15, 2013 Meeting
Members Present
Video: Buzzy Nielsen (Chair), Ann Zuehlke, Arla Melzer, Mary Nixon, Linda Stahl, Maggie Pando, Kori Walsh, Beth Longwell, Karen Clay, Marie Baldo, Cheryl Hancock
Phone: Denine Rautenstrauch, Erik Jensen, Carrie Bremer, Dea Nowell, Terri Washburn
Meeting called to order by Buzzy Nielsen at 10:00 am; no quorum.
No changes to the minutes.
System Admin Report- (Beth Longwell)
Although the latest upgrade went more smoothly than the last one, there are still 2 problems: 1) Staff clients are using too much memory causing network failures and/or freezing up of computer and 2) Searches are not performing consistently. Equinox is looking at both of these issues.
Different colors of patrons on staff clients (example, blue) have explanations under the name.
Chair Report- (Buzzy Nielsen)
Buzzy reported that Sage has applied for a grant from the Oregon State Library, from unexpended LSTA funds for the 2012 fiscal year, for deduplication of records in the online database as well as potentially creating an inventory module for Evergreen. He is seeking a new Development Committee Chair and people interested in serving on a newly-revitalized Courier Committee.
Budget Committee- (Karen Clay)
Presented draft budget for 2013-14. Support costs for Equinox have decreased due to restructuring (based on hours rather than number of service calls). Beth will take on more admin duties formerly handled by an EOU employee. This budget is basically the same as last year but since it is spread over fewer members, there will be slight increases for every library.
Cataloging Committee- (Ann Zuehlke)
Would like a clarification on how many members should be on a committee. Buzzy and Ann will discuss.
Circulation Committee- (Erik Jensen)
No report.
Development Committee- (Buzzy)
Since Brian Greene has moved into another position, a new chair is needed.
Governance Committee- (Marie)
Reminder: MOU needs to be signed by each library’s appropriate governing body and returned by 2/15/2013.
EOU would like to replace section 8.2 with the following friendly amendment:
“All parties agree to negotiate in good faith to settle any dispute that may arise. In the event the parties are unable to resolve any dispute, the parties will escalate the dispute to their respective senior level leadership to meet and endeavor to come to an amicable resolution of the dispute.”
This friendly amendment does not require Council approval, if nobody objects.
Sage Options Committee- (Marie)
People who volunteered to work on the planning retreat will be contacted soon.
Personnel Committee- (Buzzy)
Three applicants will be interviewed Thursday, January 17, 2013. The successful applicant will begin immediately.
Previous Business
Congrats to Hermiston Library for being the first to issue a Passport library card!
The question arose, “What if someone goes to several Sage libraries and gets a card at each one?” Using the patron’s home library card, entered into our system, was discussed.
New Business
Council Representative terms: All current representatives were elected in June, 2012. Since each has a 2 year term, everyone will end at the same time unless we stagger terms. Coins were tossed or those present were given the choice of one or two years. Terms end for each representative as follows (all in June):
Karen Clay – 2013 Cheryl Hancock – 2014
Janet Koda – 2013 Marie Baldo – 2014
Faith Adams – 2013 Shannon VanKirk – 2014
Bob Jones – 2013 Buzzy Nielsen – 2014
Carrie Bremer – 2013 Ann Zuehlke – 2014
Terri Washburn – 2013 Jan Bolton – 2014
D-Ann Pahl – 2013 Denine Rautenstrauch – 2014
Agenda Items for Next Meeting:
· Approval of 2013-14 budget
Action Items
Libraries need to return signed MOU by 2/15/13.
Meeting adjourned at 11:30 am.