Pioneer Library Council
Minutes for meeting October 21, 2003 held at Pierce Library, Eastern Oregon University
Present: Ken Reading, chair; Jo Cowling, Vicki Bruce, Heidi Florenzen, M Lou Williams, Aletha Bonebrake, Carmen Wickam, Patty Cutright, Jo Lyn Wynn, Darcy Dauble, Bob Jones, Pat Bradshaw, Beth Longwell.
Resource staff: Shirley Roberts, Carol Anne Thew
Visitor: Caleb Tucker-Raymond
Recorder: P. Cutright
Ken established that we don’t have a quorum to meet. We have 6 voting members and need 7.
The Council Chair will be noted on meeting minutes; Beth will insert that information on past minutes.
1. September minutes approved/accepted.
Discussion on lack of quorum followed; concerns included the increased membership on Council and the importance of meeting attendance.
2. Caleb introduced himself; discussed purpose of visit, seeing that Virtual Reference meets our needs. Questions included hours of service, patterns of questions, questions are tracked via zip code; EOU and Malheur County Library the only libraries east of the mountains participating in the statewide virtual reference project.
3. Cataloging– new chair Aletha-met Tues., discussed standards, updates will go out for the manual, current indexing rules (subcommittee will review – non-MARC call #s a problem, how to mesh elements, shouldn’t just be Catalogers involved in subcommittee; costs are going to be an issue, to reindex may be $4,500 as an estimate; subcommittee should meet separately (subcommittee: Debra, Dea, Darcy, Beth, Bob, Ken W.) will meet prior to next meeting.
b. Circulation– no meeting; will schedule next meeting second week of November; report next council meeting.
c. Courier– there have been no problems detected with courier packaging; a trial w/ 3 different methods was conducted and it was determined libraries can use whatever methods they want as long as they conform to Orbis standards when sending statewide. Works well.
d. WebPac-Beth- going to step up the pace on getting pages complete. Committee members: Mike Duncanson, Debra, Noel Peden, and Heidi.
4. De-duping update: La Grande 3/4 done, Harney Co. still much to finish. Harney Co needs to send T’s back & they will be reallocated among group: Dea & Ken will help, Hermiston/Leann; Marsha needs to give update; project completed by the end of the year.
5. Patty reported on OSL; Indexing subcommittee needs to make decisions to be included in grant action.
6. Wallowa Co.: Ken has been in contact w/ Wallowa Co. Library: UCLSD will pick up maintenance, courier & EOIN for just this year. Next years EOIN & courier picked up by Enterprise? Ken will send letter to WCL to see if they are staying on board; budget will be drawn up without WCL but will include other 3 libraries (Wallowa City, Enterprise, Joseph).
7. Self-checkout — monies are there as a credit w/ 3I.
Issues:
–Equipment-normal PC for self checkout
–Security-needs scanning device & desensitizer
–Location
-Needs to be staff port; will tie up another user license
Ken suggests we make a trip to look @ systems @ other sites. Beth will contact 3I for local sites & new quote. Report by November meeting.
8. Pioneer promo– Ken suggests further promotion of the system. Suggestions: bookmarks w/color, window sticker depicting regional area map, link it to new grant. On agenda for next month.
9.Council meeting frequency– discussion on moving from monthly to bi-monthly. Check by-laws to update to bi-monthly, starting September, Nov., Jan., March, and May. Vote on issue at November meeting.
Next meeting confirmed for November 18.
Meeting adjourned at 11:40 am.