Pioneer Council Meeting Minutes
May 18, 2004, EOU conference room 114, 9:00 a.m.
Present: Ken Reading, chair; called the meeting to order at 9:07. Members Jo Cowling, Vicky Bruce; JoLyn Winn; Aletha Bonebrake; Darcy Dauble; Patty Cutright; Marsha Richmond, MLou Wiliams, Carmen Wickam; Jackie Redinger; Bob Jones; and Tom Hilliard; and staff Beth Longwell; Carol Anne Thew; Shirley Roberts and Glenna Awbrey.
1. Approval of March minutes – the minutes were approved as written after a question by MLou.
2. Agenda review – item 5 on the agenda, the MOU, was moved up.
(a network traffic problem at BMCC caused a delay from 9:10 to 9:38)
5. MOU update – Patty. The memorandum of understanding was finalized right after the March meeting, approved by EOU administration and is ready to send out to all participating libraries. The libraries are to sign the last page and return it by July 20, or in October if the library is a school; Ken and Patty will work on a cover letter.
3. Committee reports – cataloging – Aletha. They are creating guidelines for cataloging, examples, etc. and plan on the first training to be in July.
–circulation -Beth. No meeting was held.
4. LSTA grant project update – Ken, Patty, Glenna. Ken and Patty had agreed to hire Glenna in the coordinators position when the position re-opened. She is getting assistance from all other staff. The clerical position will be advertised soon. The retrospective contract has been awarded to Marcive. The Lake County data is in to Marcive and a test batch will be tested before completing the remainder of their records. The Vale cards are being checked before going to Marcive. Most of the equipment such as wands, polycon, printers and speaker phones have been ordered. Glenna and/or Beth plan trips to Huntington and Vale in June, Lake County in July to check equipment, address local board concerns, initiate barcoding, and give initial Millennium training among other tasks. There are training days in escrow ; the plan is to use them for refresher courses for all who want to participate in the fall. This can be discussed more at the July meeting. Beth will check with Innovative for available dates.
6. Systems Administrator report – Beth.
–self checkout – it was agreed to let this go until next summer, it appears their needs to be clarification on costs, conflicts with security systems and other concerns. A committee of Ken, Aletha and MLou will work on information.
–genre index – MLou moved to take $1,500 from the self checkout escrow account to have Millennium create the genre index, Darcy seconded; discussion followed. Patty said we have set aside $14,500 for self checkout and $4,500 for acquisitions but Millennium does not differentiate the set aside. MLou amended her motion to take the money out of the acquisitions fund, Jo seconded. Darcy called for the question on the amendment; passed unanimously. Bob called for the question on the motion; passed unanimously.
–authentication – Beth will have Millennium take the name off ‘View you record” for patrons.
–Millennium Silver – The update is complete, items for discussion next meeting include allowing a patron choice to create a reading history.
–E-commerce – Just an announcement that this is a new Millennium product.
7. LEO/OEMA Regions 6/7 LSTA proposal – Ken. LEO is working with 47 schools for a 3-part LSTA project to 1) assess media centers on school standards, 2) train school on the Pioneer system, 3) to be used to so assessment per standards. Questions were asked about ESD involvement and OSLIS, the Oregon State Library Information System, which is a free service to prepare students to use databases to prepare them for undergraduate work.
8. Other- Ken. Ken recognized Aletha for her recent OLA award: the 2004 OLA Distinguished Service Award for Exceptional Service.
9. Adjournment – Ken. The meeting was adjourned at 10:50 a.m.
10. Next meeting – set for July 20, 2004
Respectfully submitted, Tom Hilliard, Recorder.