Pioneer Council Meeting
February 18, 2003
Present: Beth Longwell, Shirley Roberts, Carol Anne Thew, Jo Cowling, Patty Cutright, Aletha Bonebrake (Pierce Library); Darcy Dauble, Ken Reading, Marsha Richmond, Jolyn Wynn, Jean Ruud, Pat Bradshaw (televideo).
1. Minutes of January 21 meeting
Approved as written
2. Agenda Review
Darcy asked that centralized or outsourced cataloging and barcode coordination be identified as agenda discussion items for the March meeting.
3. Information Handouts
None
4. Committee Reports – Beth
Cataloging workgroup: Minutes were reviewed from last cataloging workgroup meeting. Workgroup has asked Council to approve By-Law statement regarding use of the remote button for cataloging. Discussion from Council on Innovative remote cataloging feature; ethics and legality of using proprietary records from other catalogs; cost impact of limiting access; need and training issues involved with open access.
Action Item: Beth will open the Mill Cat remote feature to Library of Congress records. This feature will be turned on for all system libraries for the next 30 days with a review scheduled for March meeting.
Beth made proposal, Jolyn seconded. Motion passed with one ‘nay’.
Circulation workgroup: Next meeting is March 11 and Colleen will serve as Chair.
Proposal to accept the Pioneer Library Circulation Committee Structure presented at the January meeting was passed.
Ken moved, Jean seconded.
Action Item: Directors are to let Beth know which of the standards proposed and accepted by the Council in the January meeting will be implemented for their library.
5. New Business
Beth prioritized possible contractual activities:
· Brief Record Reports: Beth has sent these reports out to the catalogers;
Action Item: A response is requested for progress by 2/28/03. Beth will notify the listserv.
· Dedupping: Beth recommends this issue be resolved before new members are added. Action Item: Beth will let Council know scope of project at March meeting.
· URL updates and Foreign Language skip digit (removed from list)
· Quarterly LTI and Merge of LTI and linked headings Action Item: Beth will let Council know scope of project(s) at March meeting
Action Item: Council will review budget in regards to prioritized contractual projects and come prepared to plan for resolution at March meeting.
6. Systems WorkGroup
Proposal to rename Systems Workgroup to Membership and Governance Taskforce accepted.
Discussion about expanded/modified role and related changes to memorandum of agreement and bylaws. Pat Bradshaw asked to be relieved of her duties as Chair.
Patty volunteered to Chair. Ken, Jean and Jolyn will continue to be on the Taskforce. Action Item: Patty will contact Bob Jones and Aletha to see if they can participate. Council approved moving forward with the changes.
7. Beth is seeking optimum requirements for telecomm speed from Innovative. She has contacted them directly and is waiting for a response. The web site only mentions minimum requirements.
8. Shirley reviewed the New Members Fees. The fees were accepted and approved with one modification the “noncirculating libraries pay 50% of Reserves.” Pat moved, Jo seconded. Discussion about need for current members to also contribute to Pioneer Library System Reserve funds; difficulty of doing so in current economic climate. Agreed on commitment for appropriate safeguards for Reserve funds. Further discussion and information needed about possible ‘foundation’ status as being appropriate.
9. Shirley reported she continues to work with Senvoy on courier possibilities.
Tom Hilliard, Pat Bradshaw, Carmen and Shirley are the members of the new Courier Taskforce.
10. Patty related that she has accompanied Shirley and Beth to Vale High School and Vale Public Library. Other libraries in the 10 counties were also contacted. Shirley and Beth have traveled to other sites and will be in Condon on February 19. They are promoting the Pioneer Library system and answering questions in an effort to retain members and add new ones.
We congratulated ourselves for trying out the new polycom units, getting beyond the initial technical difficulties involved with this second and expanded session and having a productive meeting. We adjourned at 11:30am.
Next Meeting: March 18th 9am – 12noon