Sage Cataloging Committee Meeting
Meeting Minutes – October 3, 2023, 10:00 am
Recording link: https://vimeo.com/870781672?share=copy
Attendees (14)
Lisa Hauner (OTLD – Chair), John Brockman (Baker), Beth Ross (Sage), Jon Georg (Sage), Beulah Carroll (Ontario),
Valeria Gardner (Ontario), Christina Ostberg (Grant Co.), Heather Culley (Pendleton), Linda Beck (Harney), Corina Cameron (Wasco Co.), Tracy Hayes (Lake Co.), Celine Vandervlugt (Cook Memorial), Leslie Carlock (Lake County),
Heather Spry (Baker)
1. MINUTES APPROVAL
August 2023 Minutes. The spelling of Jon Georg’s name will be corrected. Tracy moved to accept the corrected minutes. Celine seconded. Approved.
2. MEMBER COMMENTS & QUESTIONS
None.
3. NEW BUSINESS
New Cat 1: Congratulations! Ryan McGinnis – Cook Memorial Library, La Grande
Announcement – No action needed at this time: OCLC Connexion phase out April 30, 2024:
Libraries using OCLC Connexion will need to move to Worldshare. We will be providing updates and training during the transition and we will keep libraries updated as information comes in.
Beth explained that Worldshare is a different interface for accessing OCLC records and the change will take place in April. There is plenty of time to get everyone trained and ready to switch to the new interface.
Serials, Continuing Resources, Parts, and ISSN records
Please contact a mentor when working on items like magazines, the Oregon Blue Book, NOLO handbooks, FODOR travel guides and other ‘continuing style’ resources and publications. One way to determine if an item should be treated as a serial is to check for an ISSN.
Serial publications should be listed under a single record, with the year designated in parts. We do this routinely with magazines. There are other items that should be treated in the same manner, such as the Oregon Driver’s Handbook and Oregon Blue Book. These items should have a single record with assigned parts. Most libraries have these two items, so records were merged and parts were added in order for patrons to easily request the year they prefer.
One of the reasons this decision was made was to make searching easier for staff and patrons. By putting multiple items on one serial record, there are less records to sort through in search results. This method gathers all of the records into one place. By assigning parts to individual items, we are able to place holds on specific editions within that record. When we use individual records for every issue published, the catalog becomes cluttered and it can be difficult to find the needed item.
Links to information on assigning parts:
https://sagestaff.org/wp-content/uploads/2023/01/AssigningParts.docx
Subject headings: Graphic novel subfields – Do not use dual $v’s
$vJuvenile fiction and $vComic books, strips, etc. cannot be used together in one 650. There are instances where you can use two $v fields together, but this is not one of those cases. If you believe that you need both entries, use separate 650s. See the following examples:
Incorrect:
=600 00$aPhoebe$c(Fictitious character from Simpson)$vJuvenile fiction$vComic books, strips, etc.
=650 \0$aGirls$vJuvenile fiction$vComic books, strips, etc.
=650 \0$aUnicorns$vJuvenile fiction$vComic books, strips, etc.
Preferred:
=600 00$aPhoebe$c(Fictitious character from Simpson)$vComic books, strips, etc.
=650 \0$aGirls$vComic books, strips, etc.
=650 \0$aUnicorns$vComic books, strips, etc.
Not wrong, but works better when used with additional comic genres so that patrons can see clearly that the book is a graphic format:
=600 00$aPhoebe$c(Fictitious character from Simpson)$vJuvenile fiction.
=650 \0$aGirls$vJuvenile fiction.
=650 \0$aUnicorns$vJuvenile fiction.
Extra info: The 300 in a graphic novel should also have ‘chiefly illustrations’ in the $b
=300 \\$a175 pages :$bchiefly color illustrations ;$c23 cm.
Check 020 fields on import
When importing records, check the 020 fields. Delete $c fields. Price should be entered in item attributes, not in the record. Move “hardcover” or “paperback” to $q. See examples below:
Incorrect:
020 \\$a9780553551945 hardcover
020 \\$a9780553551945$q(hardcover :$c25.00)
020 \\$a9780553551945$q(hardcover ; alkaline paper) :$c25.00
Correct:
020 \\$a9780553551945$q(hardcover)
020 \\$a9780553551945$q(hardcover)
020 \\$a9780553551945$q(hardcover ; alkaline paper)
When to remove the 049: Only when importing from Z39.50
The 049 and all 9xxs may be removed from records when importing from Z39.50 during the ‘Edit then Import’ process. Some 9xx fields are stripped by Sage automatically – but, before importing, the 9xx fields in Z39.50 records do not pertain to our use of Evergreen.
The 049 is a local holdings tag. It applies to the library that made the record. When importing from Z39.50, the 049 doesn’t apply to our catalog, so it can be removed. However, when we bring in a record from OCLC Connexion, our system adds a 049 to the record. We need those 049 tags. Therefore, do not delete 049s if you are importing from OCLC and do not delete 049s from records already in SAGE.
The document with field removals guidelines is coming soon to the web site.
The Editing z39.50 Records (nicheacademy.com) video covers which fields need removed or added when importing from Z39.50.
Deceased authors: Continuing series authorities: who gets the 800?
The series (800) remains under original author’s name and it’s OK to add the 700 for the original author.
Example: Jack Ryan/Tom Clancy ID 1450391 Support and defend
Bib ocn889315461 – Support and defend (eou.edu)
The discussion regarding this book provided clarification on how to catalog books that belong in multiple series, especially when they include a deceased author. Refer to the recording for the full discussion and to the notes following these minutes for full details and links.
Highlights of discussion-
Support and Defend by Mark Greaney is the book used in this example. This book is in multiple series with multiple authors. This example is very detailed and not what you would normally see, however it is a good example of the different things to consider when dealing with multiple series titles and authors.
Put the author listed on the title page into the 100 field. In this case, it is Mark Greaney (see image of title page).
The 490 lists the information as it is printed on the item. In this case, the series is listed as a Campus Novel, but there is no volume number given (see image). Use brackets to show that the cataloger is providing the numeration. The 490 is not visible in the OPAC.
=490 1\$aA Campus novel ;$v[book 2]
- SAGE series guidelines are being updated. You do not need to include a 490 if the item does not provide a series title. An announcement will be made when the updated guidelines are posted.
Use the 500 note to show where you found the series information. The 500 is visible in the OPAC.
=500 \\$a”Jack Ryan, Jr. book 6″ — Goodreads.
=500 \\$a”Jack Ryan book 17″ — publication order, Goodreads.
Use the 800 field to list the authorized series title(s). Check the authorities web page. The 800 is visible in the OPAC and it creates the clickable series link. You can have multiple 800s. The first entry will be visible in the search results list. The other 800 entries will be visible when you look at the individual book in the catalog. In this case, the authorized series titles list Tom Clancy in the $a.
=800 1\$aClancy, Tom,$d1947-2013.$tJack Ryan Jr. novel ;$v06.
=800 1\$aClancy, Tom,$d1947-2013.$tJack Ryan novel ;$v17.
=800 1\$aClancy, Tom,$d1947-2013.$tCampus novel ;$v02.
After our discussion, John Brockman, who shows a preference for nonfiction items, asked if we can simply not have fiction series. Celine, who prefers fiction, provided a firm reply of, “No, John.”
New LoT Record ID 2438820
Bib AUTOGENERATED-134464 – Biological microscope [Southern Wasco County Library] (eou.edu)
Topics covered: Subject heading second indicators, 588 and 856 comparison and usage
NICHE ACADEMY/RDA TRAINING: Class Spotlight!
Importing from z39.50 (nicheacademy.com) (https://my.nicheacademy.com/sagelibrarysystem/course/53359)
This video goes very well with the Editing from z39.50 video. These are highly recommended as refreshers.
If there are any other classes that would be helpful to you, please contact your mentor.
Based on recent poll results, Cataloging Committee Meetings will now be held on the first Tuesday of even numbered months from 10 to 11 am (PST).
NEXT CATALOGING COMMITTEE MEETING:
Tuesday, December 5, 10:00 am PST
NEXT LIBRARY OF THINGS DISCUSSION:
Wednesday, October 18, 10:00 am PST
Detailed notes from the discussion of deceased authors and the 800 field:
Jack Ryan/Tom Clancy ID 1450391 Support and defend
Bib ocn889315461 – Support and defend (eou.edu)
Ex: Tom Clancy’s Jack Ryan series continued by Mark Greaney, making ‘Support and Defend’ listed in two series
Support and Defend (Jack Ryan Jr, #6) by Mark Greaney | Goodreads
The front cover and title page of the book say ‘A Campus novel’ entering it into a third series
Campus (fantasticfiction.com) is where I was able to find the numeration for this series.
Co-authors will get the 700 with a(n) $eauthor relator term if they co-authored before Tom Clancy died and both names appear on the title page:
Here is Tom Clancy’s website, where it lists five more authors who have written with or continued on after Mr. Clancy’s death and will get the 100 IF their name is the author in the CIP or credited on the title page alone, without Tom Clancy.
Marc Cameron
Mike Maden
Mark Greaney
Grant Blackwood
Don Bentley
The 490 is for transcribing series information from the resource, and this item only has ‘The Campus novels’ printed on the item.
It is not wrong to enter the information in brackets in a 490 for the other series’ information that does not appear on the item, but Sage Specific Practices advise against it.
A Campus novel IS present on the item, however the volume is not stated therefore it gets a 490:
SAGE preferred:
=490 1\$aA Campus novel ;$v[book 2]
Not incorrect, but not really helpful
=490 1\$a[A Jack Ryan, Jr. novel] ;$v[book 6]
=490 1\$a[A Jack Ryan novel] ;$v[book 17]
Since the 490 is not visible to patrons, nor used in search queries, using a 500 note gives patrons more information than the 800 and enhances the series information 500 note.
=490 1\$aA Campus novel ;$v[02]
=500 \\$a”Jack Ryan, Jr. book 6″ — Goodreads.
=500 \\$a”Jack Ryan book 17″ — publication order, Goodreads.
The authorized headings for the 800 fields are:
=800 1\$aClancy, Tom,$d1947-2013.$tJack Ryan Jr. novel ;$v06.
=800 1\$aClancy, Tom,$d1947-2013.$tJack Ryan novel ;$v17.
=800 1\$aClancy, Tom,$d1947-2013.$tCampus novel ;$v02.
‘Campus novel’ is not an LOC authorized series. Following LoC’s established series author and title entry for this author, we are able to construct the 3rd authorized series entry.
Whichever 800 is listed first will display in the OPAC search results list, once in the record, the patron will see all 3 series listed.
There is no rule for which series to list first, so choose the one you feel patrons will look for.
This was the patron display – notice each book is listed in a different series
GoodReads suggestions has this title under both authors
Library of congress gives the 800 field to the original author.
A succeeding author gets the 100 in the bib record.
This series is so confusing, somebody authored a guide to the series
Tom Clancy: Series Reading Order: Jack Ryan/John Clark Series, The Campus Series, Op-center Series, Net Force Series, Ghost Recon Series, Power Plays, Endwar Series by Tom Clancy by Series List | Goodreads
