Cataloging Committee Minutes – December 5, 2023

Sage Cataloging Committee Meeting

Meeting Minutes – December 5, 2023, 10:00 am PST

Recording link: https://vimeo.com/891569074/8da6acc027

Attendees (14)

Lisa Hauner (OTLD – Chair), John Brockman (Baker), Beth Ross (Sage), Jon Georg (Sage), Beulah Carroll (Ontario),

Valeria Gardner (Ontario), Heather Culley (Pendleton), Corina Cameron (Wasco Co.), Tracy Hayes (Lake Co.), Heather Spry (Baker), Dea Nowell (UCSLD), Leeann Ramsey (Hermiston), Sarah Samuels (Hood River), Becca Earl (Sherman Co.)

1. MINUTES APPROVAL

October 2023 Minutes. John Brockman moved to accept the minutes as presented. Heather Spry seconded. Approved.

2. END OF YEAR STATISTICS

Niche Academy views (November 2022-23): 4084.

Sage Cataloging page views (since February): 644.

Great work Catalogers!

3. MEMBER COMMENTS & QUESTIONS

OCLC Classify will be discontinued as of January 31, 2024. This is a free “experimental” service from OCLC that provides Dewey Decimal and Library of Congress classification information. This text appears at the top of the website:

OCLC Cataloging and Metadata subscribers can use WorldShare Record Manager or the WorldCat Metadata API, available as part of the subscription, to perform similar searches to find classification numbers.

Learn more about WorldShare Record Manager

Learn more about the WorldCat Metadata API

There was some confusion over the difference between Classify, CatExpress, Connexion, and WorldShare which are all different OCLC services.

Classify is the free classification service listed above.

CatExpress is a basic copy cataloging subscription service. The following text appears at the top of the website:

We’re discontinuing the CatExpress user interface within Connexion® browser on 30 April 2024. Current CatExpress users are encouraged to make the switch to WorldShare® Record Manager today.

There will be Sage trainings early next year to help Sage catalogers who use CatExpress transition to the new platform.

Connexion is OCLC’s premium cataloging subscription service. The following text appears at the top of the website:

We’re discontinuing Connexion browser on 30 April 2024. Current Connexion browser users who prefer a web-based interface are encouraged to make the switch to WorldShare® Record Manager. Users of the Windows-based Connexion client can continue to use the locally-installed Connexion client for their cataloging workflows.

Worldshare is a cloud-based suite of various OCLC management and discovery applications (one of which is the new Record Manager).

Alternatives to OCLC Classify:

LibraryThing has a free online hierarchical tool to help catalogers maneuver the Dewey Decimal system.

WebDewey is a paid OCLC subscription service that provides access to all of Dewey as well as searching and call number building tools.

4. NEW BUSINESS

Manga Terms

5 New Manga Genres have been approved in the LCGFT. Whereas the term “manga” is more generic and was the first term to be approved in the vocabulary, the other four terms are more specific, and are often printed on the item. Please use the more specific terms in your records where appropriate.

655 \7$aManga.$2lcgft

655 \7$aShōjo manga.$2lcgft

655 \7$aShōnen manga.$2lcgft

655 \7$aYuri manga.$2lcgft

655 \7$aBoys love (Manga)$2lcgft

Series Sourcing

When series information is taken directly from the item itself (title page, spine, summary, etc.) it is not necessary to source it in a 500 note (e.g. Series information taken from item.) A 500 sourcing note is required if the series information was taken from an authority outside of the resource that isn’t the Library of Congress authorities. (Examples include Goodreads, FantasticFiction, Publisher’s website, Author’s website, etc.)

=245 14$aThe deep end /$cby Jeff Kinney.

=490 1\$aDiary of a wimpy kid ;$v15

=800 1\$aKinney, Jeff.$tDiary of a wimpy kid (Series) ;$v15.

–In this example, no 500 sourcing note is needed, as both the series title and numeration are printed on the item, and there is an authorized Name/Title heading in the Library of Congress authorities.

=245 10$aAlex Cross must die /$cJames Patterson.

=490 1\$aAlex Cross ;$v[32]

=500 \\$aSeries numeration from Goodreads.

=800 1\$aPatterson, James,$d1947-$tAlex Cross series ;$v32.

–In this example, there is no numeration printed on the item, so a 500 sourcing note is needed.

Search Stemming

During an evergreen search, the system can recognize certain suffixes and ignore them, so as to increase the amount of search results. For example, when searching in keyword for “thrifty”, the system recognizes the “y” as a suffix and returns results for “thrift” as well. “S” is also recognized in cases of singular vs. plural. If you are trying to search for a specific term (without any stemming), enclose it in quotation marks (e.g. search for “thrifty” instead of thrifty)

Some additional helpful searching methods:

Adjacency
Multiple words are not searched together as a phrase. They will be found in various parts of the record. To search for a phrase, enclose your search terms in quotation marks.
(example: “garcia marquez”)

Truncation
Words may be right-hand truncated using an asterisk. Use a single asterisk * to truncate any number of characters.
(example: environment* agency)

Anchored Searching
You may use ^ and $ to indicate “phrase begins with” and “phrase ends with,” respectively, within a search phrase enclosed in quotation marks.
(examples: “^harry” for phrases that begin with the term harry. “stone$” for phrases that end in stone.)

These methods harken back to the days of Boolean searching. The original three Boolean operators were AND, OR, and NOT, and allowed for much more relevant search results. In an Evergreen search, the menu with “Contains” at the top has additional options for even more targeted searching. Don’t forget that clicking the 3 dots opens up additional limiting parameters.

Playaways/Wonderbooks

When these records are imported they should be cataloged as type ”i” (sound recordings). If you are importing a record that requires a Type fixed field change, remember to refresh the page so as to display the correct fixed field grid. For example, in a Type “i” record fixed field grid the bottom left box is “TrAr”, whereas in a Type “a” record it is “Desc”. The online client does not automatically reset your fixed field grid if you change the Type fixed field, you must manually refresh the page.

For Playaways and Wonderbooks: In the 007 field, imported records often will have “z” in $b (which is the second character). Our records should have “s” (which stands for standalone).

For Wonderbooks: Some time ago, Sage put together some training materials for Read-alongs. The documents are available on the Sage website:

Library of Things

The Library of Things discussion group will resume on Wednesday, January 17, at 10:00 AM PST.

NICHE ACADEMY/RDA TRAINING: Class Spotlight!

Subject Headings (nicheacademy.com) https://my.nicheacademy.com/sagelibrarysystem/course/53401/lesson/153965

This is a short overview of how to authorize subject and genre headings. It includes direct links for subjects, children’s subjects, and genres, as well as the traditional Library of Congress Authorities.

Basic Cataloging Class

There was a post on the Libs-Or mailing list regarding a limited number of free registrations that the State Library of Oregon is providing for an Infopeople Basic Cataloging Class. If anyone is interested please register quickly, as they are only providing 20 registrations. The course runs January 9^th to February 5^th.

Course info: https://infopeople.org/civicrm/event/info?id=1096&reset=1

Form for State Library of Oregon sponsorship: https://www.cognitoforms.com/StateLibraryOfOregon/BasicCatalogingAndClassificationOnlineCourse2024

Adjourned at 10:44

NEXT CATALOGING COMMITTEE MEETING:

Tuesday, February 6, 10:00 am PST

NEXT LIBRARY OF THINGS DISCUSSION:

Wednesday, January 17, 10:00 am PST