Sage Cataloging Committee Meeting
Meeting Minutes – April 2, 2024, 10:00 am PST
Recording Link: https://vimeo.com/930379674
Attendees (15)
Lisa Hauner (OTLD – Chair), John Brockman (Baker), Beth Ross (Sage), Jon Georg (Sage), Corina Cameron (Wasco Co.), Heather Spry (Baker), Celine Vandervlugt (Cook Memorial), Jenny Simpson (Nyssa), Leslie Carlock (Lake County), Valeria Gardner (Ontario), Tracy Hayes (Lake County), Linda Beck (Harney County), Beulah Carroll (Ontario), Linda Beck (Harney County), Sarah Samuels (Hood River)
1. MINUTES APPROVAL
Tracy moved to accept the December 2023 minutes as written. Celine seconded. Minutes were approved.
2. MEMBER COMMENTS & QUESTIONS
None
3. OLD BUSINESS
CatExpress Update:
How is not having access to WebDewey Classify affecting catalogers? Poll for use and access will be extended another week (April 9).
Classify Discontinuation Poll (https://forms.office.com/r/6JukvJYTZB)
LibraryThing Dewey Decimal Builder Tool Demo – MDS: Melvil Decimal System | LibraryThing
(https://www.librarything.com/mds)
Click the video link above to watch a demonstration given in the meeting on how to use LibraryThing to create call numbers (demonstration starts at 3:45 and ends at 13:30). Essentially, each time you click a selection another layer of classifications will appear allowing you to narrow the scope. Examples of selected works are located under the chart to use as a comparison to the item you’re cataloging. If you are having trouble getting started, search for your item in WorldCat to look at the subject entries.
4. NEW BUSINESS
New Cat 2! Congratulations Sherman County’s Becca Earl!
OBOB 500 entries
=500 \\$aOregon Battle of the Books (OBOB) 2024-25, Grades 3-5.
=500 \\$aOregon Battle of the Books (OBOB) 2024-25, Grades 6-8.
=500 \\$aOregon Battle of the Books (OBOB) 2024-25, Grades 9-12.
Most of the OBOB records have the latest 500 notes. Thank you to the cataloger who added the 2024-25 notes! This is the first year that OBOB will start duplicating titles. If you find 500 notes from previous years in the records, do not delete them. To see the title list, visit the Oregon Battle of the Books web page 2024-2025 OBOB Title List – Oregon Battle of the Books.
Homosaurus terms in 650 and 655
You will be seeing more and more Homosaurus terms that refer to genre or forms like:
• Demisexual erotic art (https://homosaurus.org/v3/homoit0002615) (form)
• Māhū poetry (https://homosaurus.org/v3/homoit0002630)” (form)
• Yuri (https://homosaurus.org/v3/homoit0002220)” (genre)
• Omegaverse (https://homosaurus.org/v3/homoit0002186) (genre)
Do NOT remove headings that have $2 homoit as this is an approved thesaurus. To check and authorize terms, go to the Homosaurus web page Homosaurus Vocabulary Site, and click on Vocabulary in the upper menu. At this point, there is no separation between genre and subject headings on this site. If you are unclear as to whether a heading is authorized, or if it should be used as a subject heading or a genre, reach out to your mentor.
New Serial Reference Guide – John Brockman
Corresponding documents:
This document is not on the web page yet, but it will be up soon. This guidance document deals with monograph vs serial records. General fiction books are on monograph records. Time magazine is on a serial record. Do not confuse series and serials, as they are different things.
What happens with the gray area regarding items that have characteristics from both monographs and serials? They look like a book, but they are printed routinely with updated information. They may have an ISSN listed in the book. There is no cut-and-dried answer to this situation and there are many options on how to deal with them. This document gives general characteristics and questions that a cataloger should ask when faced with this situation. Some of the items that look like a book, but can be treated as a serial are travel guides, such as Moon, Loney Planet, etc. They get published over and over. The subject stays the same and the content is updated. Yearbooks, updated government documents, college prep books, and tax prep books are other examples. Most of these items are nonfiction. Do we need 25 monograph records for something when a single record with 25 items listed with parts would work better? For example, the Oregon Driver’s Manual should be listed as a serial with the year indicated in parts. Having a single record makes it easier for patrons to find and request the items they need.
There are several questions that you can ask when confronted with this situation.
- Is an ISSN number present somewhere on the item?
- Is the publication frequency three years or less?
- Does the publication have no discernable or predetermined conclusion?
- Does the title have designations of year, volume, or frequency?
If you have “yes” answers to these questions, the item might work as a serial record. These questions are indicators and it’s important to emphasize that cataloger judgment will play a large role in determining the best type of record for an item.
Example: The Statesman’s Yearbook 2021
This item includes a year in the title and doesn’t appear to have a topic that would have an end. Therefore, this item looks like it could be on a serial record. Adding parts to the record will make it possible for patrons to select the item they want. In order for this to work, part labels need to be consistent.
When you are trying to catalog an item and you see both monograph and serial records for it in the catalog, contact your mentor. There will be a Niche Academy video in the future on dealing with serial vs monograph records.
Library of Things – from Library of Things virtual mini-conference March 13th
Value Added Rental Program Presentation Slides
(https://drive.google.com/file/d/1i5UW2EkdCR1Z06ZdkpaKrlpiAF5YNeC9/view?usp=sharing)
NICHE ACADEMY/RDA TRAINING: Class Spotlight!
Searching Subject & Genre/Form Headings (https://my.nicheacademy.com/sagelibrarysystem/course/53401/lesson/153965)
A great overview of searching and authorizing headings through the Library of Congress Authorities
Meeting adjourned at 11:00 am.
NEXT CATALOGING COMMITTEE MEETING:
Tuesday, June 4, 10:00 am PST
NEXT LIBRARY OF THINGS DISCUSSION:
Wednesday, April 17, 10:00 am PST
